Dear Meadow Hills Estates Homeowners:
This is a newsletter to provide interim communication following the Annual Meeting.
Notice of Special Meeting
The Board of Directors will hold a special meeting on January 23, 2024 at 5:30 PM to discuss a proposal from Melissa Haines to resume accounting services and a proposal from Lynn Miller and Margie Webb to handle the website and communications. These services are essential to complete the transition from Centennial Property Services, which terminated the agreement following membership vote in November 2023.
The Zoom Link
Topic: Meadow Hills Estates Special Board Meeting - Zoom Meeting
Time: Jan 23, 2024 05:30 PM Mountain Time (US and Canada)
Click link below to Join Zoom Meeting at 5:30 PM on Tuesday, Jan. 23
https://us02web.zoom.us/j/81357325380?pwd=V3RtNnhjRzlEV0RsNktxUzF3b2Y3QT09
Meeting ID: 813 5732 5380
Passcode: 650602
January MHEHOA Board Meeting
The Board of Directors met on January 10. Jill Taylor-Pepper and David Pepper opened their home to the Board of Directors and homeowners linked in by Zoom. There is support to continue in-person meetings as well.
Soliciting New Board of Directors Member
The Board of Directors is soliciting a volunteer to serve on the Board of Directors. Before the January meeting, Judi Warkentin resigned from the Board. Under the Bylaws, §5.6, the Board of Directors fills a Board vacancy, which occurs due to resignation. The term will end in 2024. Please contact any Board member, if you are interested. The Board would like to fill the seat at the February meeting.
Election of Officers
The following officers were elected on January 10 to serve a one-year term.
President: Connie Brooks
Vice President: Bobby Schiff
Secretary: Jill Taylor Pepper
Treasurer: Doug Webb
Architectural Control Committee: Jake Zambrano, Chair
Doug Webb and Josh Armijo (will continue as a member)
Many homeowners have expressed a desire to become more active on the enforcement and architectural review issues. The Covenants, Conditions and Restrictions (CC&Rs) limit the Committee number to three persons, at least one of whom is a Board member. The Architectural Control Committee (ACC) operates with a great deal of autonomy from the Board, which makes sense since Meadow Hills Estates had a number of unbuilt lots when the CC&Rs were first adopted and later amended in 1976 and then again in 1992. Times have changed and perhaps the ACC should as well.
There are at least two options to expand homeowner participation. 1. Amend the CC&Rs to expand the Committee; or 2. Amend the Bylaws to provide for an ACC advisory committee made up of homeowners; or 3. A combination of the above actions.
The work done by the ACC in the last year shows that it has served two very different but related functions. The Committee processed numerous landscaping and exterior approvals, such as removal of sod, fence installation, and painting trim. It also undertook CC&R enforcement, an objective that remains a work in progress.
Regardless of the final form, expansion of homeowner participation will require amending the CC&Rs or the Bylaws or both.
Transition from Centennial Property Services
Centennial Property Services terminated its contract effective December 31, 2023. This requires the Board to replace those services. While there was discussion at the Annual Meeting, the Board did not undertake any formal action.
Accounting Services
Melissa Haines previously performed the bookkeeping, dues notices, and tax returns. She has provided a written proposal to resume these services. The Board of Directors will meet to review and vote on her proposal. We anticipate the dues notices to be sent shortly.
Web Site and Homeowner Communications
Centennial Property Services shut down the web site. The Board is soliciting web site services. Lynn Miller and Margie Webb had indicated interest in taking this work on at the December Annual Meeting and have provided a proposal. Please send any proposals to [email protected] or to any other Board member.
The MHE web site before Centennial Property Services remains intact and can be restored with renewal of the subscription. This will also allow communication via Mail Chimp.
Until the web site is restored, we will communicate by email.
Retention of Another Property Services Company
The Board continues to discuss the merit of retaining a company solely to enforce CC&Rs or more. There is no intention to hire a company to take over the HOA.
Sincerely,
Connie Brooks
President, MHE HOA